Church and Hall Venue Hire

Please note that our Venue Hire Policies are currently under review and subject to change.

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1.  One-Off Bookings vs Recurring Bookings*

 

One-Off Bookings

• One-off rates apply to events that happen once such as a birthday or anniversary party or concert.

 

Recurring Bookings

• Recurring rates apply to regular events, for a minimum of 2 terms or approximately 6 months and full week/full day camps.

For example: 

• daily after school club or pre-school

• weekly bridge club

• monthly business meeting

• 5 full-day summer camps

 

*Please note that we reserve the right to prioritize Recurring Bookings if there are two requests for the same date/time.

 

1. Eligibility for Discounted Rates

 

Discounted rates apply to:

• Registered Charities (proof required)

• Not-for-profit community organisations (proof of status required)

• Church members

• Current recurring tenants (as of October 2025)

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2. Booking, Fees & Payments

• Rates are published online and in the office.

• Refundable damage deposit or bond may be required.

• Bookings confirmed on cleared payment and paperwork (including applicable licenses and liability insurance).

• Lost/unreturned keys incur a £10 surcharge.

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3. Cleaning, Utilities & Additional Fees

• The Hall must be left clean and tidy; otherwise, a £25 cleaning surcharge applies.

• Additional charges may apply for:

  • Excess utilities (heating, water, electricity)

  • Waste removal

  • Additional cleaning or staffing

  • Excessive wear or misuse

 

4. Use of Premises

• Minimum hire: 3 hrs one-off; 2 hrs recurring.

• Peak rates apply Fridays–Sundays and public holidays:

  • Day +25% surcharge

  • Evening +40% surcharge (with a minimum 5 hour booking required)

• Maximum occupancy applies (see posted signs).

• No smoking, vaping, or unauthorized alcohol.

• Respect neighbours regarding noise and parking.

• All doors/windows secured on departure.

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5. Insurance, Safety & Compliance

• Insurance, risk assessments, and safeguarding documents required for groups/regular hirers.

• External suppliers must provide proof of public liability insurance for our records.

• Hirers must designate a responsible person for health & safety and conduct event risk assessments.

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5. Temporary Event Notices (TEN's)​

• Our premises (St Andrews Church) is limited to 15 TENs per year (not to exceed 21 days).​

• Up to 10 TENs per year are available for hirers, on a first come, first serve basis.

• If the premisis has not used their limit, the hirer can apply for a TEN via the Brighton and Hove Council

  • The hirer must provide the venue with a copy of the TEN acknowledgement prior to the event.

  • The hirer must also make a copy of this acknowledgement visible at the event.

• It is the responsibility of venue to track TEN usage and not exceed the per-year-limit.

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• Events that require a Temporary Event Notice

  • An event requires its own TEN if it involves alcohol sales* or public entertainment.

  • *Alcohol is considered “sold” if included in tickets, donations, or cover charges — even if handed out “free.”

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6. Safeguarding

• Compliance required with:

  • Children Acts 1989 & 2004

  • Vulnerable Groups Act 2006

  • Church safeguarding policies

• Immediate reporting of incidents required.

• PCC may terminate bookings on safeguarding breaches.

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7. Property & Damage

• Hirers responsible for their property; Church not liable for theft.

• Report all damage promptly; costs recoverable from deposits or invoices.

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8. Cancellation & Termination

• Full refund if canceled 14+ days before event; 50% refund 7–13 days; none within 48 hrs (occasional hires).

• PCC reserves right to cancel due to emergencies, unlawful activity, or unsuitable use, refunding fees only.

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9. Equal Opportunities & Inclusion

St Andrews promotes equal opportunities as required by the Equality Act 2010. Discrimination or harassment is prohibited.

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10. Use Restrictions

• No activities contrary to Church doctrine.

• Prohibited: non-Christian religious worship, yoga with spiritual elements, Halloween-themed events, unauthorized marriages.

• Certain events (alcohol, parties, religious activities) require PCC approval.

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11. Complaints, Monitoring & Review

• Complaints handled per PCC policy.

• Document reviewed biennially by PCC.