Please note that our Venue Hire Policies are currently under review and subject to change.

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1.  One-Off Bookings vs Recurring Bookings*

 

One-Off Bookings

• One-off rates apply to events that happen once such as a birthday or anniversary party or concert.

 

Recurring Bookings

• Recurring rates apply to regular events, for a minimum of 2 terms or approximately 6 months and full week/full day camps.

For example: 

• daily after school club or pre-school

• weekly bridge club

• monthly business meeting

• 5 full-day summer camps

 

*Please note that we reserve the right to prioritize Recurring Bookings if there are two requests for the same date/time.

 

1. Eligibility for Discounted Rates

 

Discounted rates apply to:

• Registered Charities (proof required)

• Not-for-profit community organisations (proof of status required)

• Church members

• Current recurring tenants (as of October 2025)

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2. Booking and Payment Terms

• Booking Deposit

  • A deposit of 25–50% of the total hire fee is required to secure your date.

  • 25% for small meetings/light events

  • 50% for larger or higher-impact events (e.g., children’s parties with entertainers)

• The deposit is refundable provided:

  • The hall is left tidy (if self-cleaning applies)

  • No damage occurs to the building, furniture, or equipment

  • The date is only held once the deposit has cleared.

• Balance Payment

  • The remaining hire fee is due [7–14 days before your event].

  • Payments must be in cleared funds (bank transfer).

  • Bookings not fully paid on time may be cancelled, and the deposit may be retained.

• Cancellation & Refunds

  • Deposits are forfeited if cancellation occurs within 30 days of the event.

  • Please allow 30 days from cancellation to process any refunds.

  • If the venue cancels, all fees paid (deposit + balance) are fully refunded.

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3. Event Support Fees

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Event support fees cover opening/closing, supervision, checks, and post-event cleaning. All events must be left tidy or a cleaning surcharge applies. Some events allow self-cleaning, while others include staff cleaning. Fees increase with the scale and complexity of the event.

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• Event Support Fee Guide (for One-Off Bookings)​

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• Light Meetings and Parties (£40)

  • Max size:  up to 32 people (4 tables of 8)

  • Set-up / Tear down: Done by hirer; staff present

  • Decorations:  minimal

  • Kitchen/Food:  Drinks / light refreshments only; no cooking or large appliances

  • AV/Music:  No AV supplied; hirer may bring small personal devices

  • Cleaning: Minimal mess; self-clean allowed​

  • Example:  Small meetings, light children's parties (cake only)

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• Standard Meetings and Parties  (£65)​

  • Max size:  up to 64 (8 tables of 8)

  • Set-up / Tear down: Done by hirer; staff present

  • Decorations:  minimal

  • Kitchen/Food:  Light food / snacks allowed; limited appliance use (microwave, kettle, fridge)

  • AV/Music:  No AV supplied; hirer may bring small personal devices

  • Cleaning: Moderate mess; staff cleaning included

  • Example: Typical children's parties, adult socials

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• Enhanced Events Parties (£90)​

  • Max size:  up to 64 (8 tables of 8)

  • Set-up / Tear down: Done by hirer; staff present

  • Decorations:  minimal

  • Kitchen/Food:  Food may be prepared / served; larger appliances allowed (oven, hob, grill); hirer responsible for safe use

  • AV/Music:  No AV supplied; hirer may bring personal or rented devices

  • Cleaning: High-impact cleaning; staff cleaning included​

  • Example:  Parties with entertainers, DJSs, music, dance, or high-energy activities

  • An event will be classified as enhanced if it includes any of the following:​

    • • Entertainers or instructors​

      • Amplified music, DJ, or lighting

      • High-energy activities (i.e. dancing)

      • Significant food / catering beyond light refreshments

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• Evening and Weekend Managment Fee (opening/closing/supervision) may apply for:​​

  • Evenings (after 6 pm weekdays):  £20​

  • Weekends (Saturday & Sunday from 8 am-10 pm): £30

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• Additional charges may apply for:

  • Excess utilities (heating, water, electricity)

  • Waste removal

  • Excessive wear or misuse

 

4. Use of Premises

• Minimum hire: 3 hrs one-off; 2 hrs recurring.

• Peak rates apply Fridays–Sundays and public holidays:

  • Day +25% surcharge

  • Evening +40% surcharge (with a minimum 5 hour booking required)

• Maximum occupancy applies (see posted signs).

• No smoking, vaping, or unauthorized alcohol.

• Respect neighbours regarding noise and parking.

• All doors/windows secured on departure.

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5. Insurance, Safety & Compliance

• Insurance, risk assessments, and safeguarding documents required for groups/regular hirers.

• External suppliers must provide proof of public liability insurance for our records.

• Hirers must designate a responsible person for health & safety and conduct event risk assessments.

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5. Temporary Event Notices (TEN's)​

• Our premises (St Andrews Church) is limited to 15 TENs per year (not to exceed 21 days).​

• Up to 10 TENs per year are available for hirers, on a first come, first serve basis.

• If the premisis has not used their limit, the hirer can apply for a TEN via the Brighton and Hove Council

  • The hirer must provide the venue with a copy of the TEN acknowledgement prior to the event.

  • The hirer must also make a copy of this acknowledgement visible at the event.

• It is the responsibility of venue to track TEN usage and not exceed the per-year-limit.

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• Events that require a Temporary Event Notice

  • An event requires its own TEN if it involves alcohol sales* or public entertainment.

  • *Alcohol is considered “sold” if included in tickets, donations, or cover charges — even if handed out “free.”

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6. Safeguarding

• Compliance required with:

  • Children Acts 1989 & 2004

  • Vulnerable Groups Act 2006

  • Church safeguarding policies

• Immediate reporting of incidents required.

• PCC may terminate bookings on safeguarding breaches.

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7. Property & Damage

• Hirers responsible for their property; Church not liable for theft.

• Report all damage promptly; costs recoverable from deposits or invoices.

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8. Cancellation & Termination

• Full refund if canceled 14+ days before event; 50% refund 7–13 days; none within 48 hrs (occasional hires).

• PCC reserves right to cancel due to emergencies, unlawful activity, or unsuitable use, refunding fees only.

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9. Equal Opportunities & Inclusion

St Andrews promotes equal opportunities as required by the Equality Act 2010. Discrimination or harassment is prohibited.

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10. Use Restrictions

• No activities contrary to Church doctrine.

• Prohibited: non-Christian religious worship, yoga with spiritual elements, Halloween-themed events, unauthorized marriages.

• Certain events (alcohol, parties, religious activities) require PCC approval.

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11. Complaints, Monitoring & Review

• Complaints handled per PCC policy.

• Document reviewed biennially by PCC.